Bright Minds Academy
Student enrollment, attendance, and fee collection — all automated
“Before Mewayz, enrollment season was chaos — spreadsheets everywhere, payments via bank transfer with no tracking. Now enrollment, scheduling, and fees are fully automated.”— Mr. David Chen, Principal, Bright Minds Academy
The Challenge
Bright Minds Academy managed student enrollment via Google Forms, tracked attendance in spreadsheets, collected fees by bank transfer with manual follow-up, and scheduled tutors with a shared calendar. The principal and admin coordinator were spending 15–20 hours per week on tasks that should have been automated.
The Solution
The academy activated Mewayz's School Management, HR Management (for tutor contracts), Invoicing, Calendar, and Appointment Booking modules. Student intake forms now auto-populate the student database. Fee invoices are generated monthly with Stripe payment links and automated reminders. Tutor schedules sync to the shared Calendar.
The Results
Fee collection rate rose from 84% to 98% after introducing automated Stripe payment links with reminder sequences. Enrollment processing time dropped from 3 weeks to 3 days per cohort. Admin headcount held flat while student numbers grew 40% over 12 months.
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